- We recommend uploading the oral presentations in .pptx or in a high-resolution PDF format, in English only. The PowerPoint layout should be in 16:9 format.
- Please upload your presentation at least 48 hours before the start of the conference as described in the “Material Upload”. The maximum file size is 50 MB.
- Please make sure the slides are numbered so that one could refer to a particular slide easily.
- To ensure flawless functioning and smooth experience throughout the conference, we kindly ask the speakers to download and install the latest Zoom Client for their operating system.
- All plenary talks are scheduled for 20 minutes, giving you 15 minutes for the presentation, a few minutes for questions, plus some overhead for switching to the next speaker. Please prepare your presentation accordingly to strictly adhere to these time limits. If not, the presentation will be stopped due to the time limits.
- Talks will take place as Zoom Webinars. Speakers and session chairs/managers will have direct access to the Zoom room. The audience will be able to watch the talk and submit their questions via Zoom Q/A tool.
- Please join your session up to 20 minutes and no later than 10 minutes before your session time (not your presentation time). You will join the Zoom room where you will be able to test your video, audio, and screen sharing before the beginning of your session. We ask that you switch off your video and mute when you do not present. All presenters will receive an explicit Zoom invitation to join by email as a speaker (panelist) in your session - make sure to save this invitation which contains a unique link for every speaker.
- Please use your full name so that it will be easy to identify you as speakers or session chairs.
- We would like to encourage all the speakers (and session chairs) to turn on their video, which would make their presentation more personal.
- You will be sharing your presentation using the “Share Screen” function in Zoom while presenting. When using the Zoom app, this is simply done by clicking on the green “Share Screen” button at the bottom center of the Zoom app. Then select the window (for example, PowerPoint) that you would like to share. If you want to share sounds please tick "Share sound" in the left lower corner of this window! Please test this ahead of time as additional permissions may be needed on your computer to enable this feature. If you typically use more than one screen in your office set-up, please make sure you become acquainted with the sharing function in advance.
- IMPORTANT NOTE: If you are using Mac OS and want to use the full-screen mode, please make sure you share your whole screen, not a particular window only. Otherwise, your presentation will not be visible to other participants.
- All oral presentations must be pre-recorded. Many resources exist on the internet teaching you how to do so, for example with the Zoom client, where in addition, a picture of you is recorded. This is an excellent opportunity to make the presentation more personal and attractive for the participants. Watch for example this tutorial on YouTube. At the end of the meeting, Zoom will convert the recording into a zoom_0.mp4 file, which you must upload to the conference web page (see “Material Upload”) at least 48 hours before the start of the conference. We strongly recommend to use the 720p (HD) resolution for such recording. Usually, the size of a 15-minute-long video is not more than 50 MB. However, if you want to use 1080p (Full HD) resolution, the size will be around 200 MB.
- It should be noted that the video will only be played if the presenter is unable to give a live presentation due to any difficulties. This is intended to be an emergency option only. The goal is to have as many live talks as possible.
